JOB DESCRIPTION:

Our client, worlds largest Fruit suppliers and logistics company are seeking a full time Administration Assistant for a maternity contract in their North Dublin offices.

1 Year contract

Overall Purpose of the Job:

General Administration Function to support the Multiples Business Unit. This is a fixed term contract to cover Maternity Leave

Main Responsibilities:

Responsible for the processing of all picking documentation for Warehouse
Generation of delivery dockets and invoices to include all crates/pallets
provide general administrative support to the Warehouse, Transport, Commercial and Stock Control team

Main Duties:

Processing of Orders (Picking Docket)
Retrieving orders from EDI through to stock system
Inputting manual orders
Communicating with subsidiaries in relation to their orders
Processing picking dockets on stock system
Informing C.O.E.s (Commercial Ordering Executives) and depots of any changes to orders
Informing packhouse and warehouse of any changes to orders

Processing of Orders (Delivery Docket)
Amending picking docket to match load being delivered on stock system
Adding all crates and pallets to match load being delivered
Printing all delivery dockets and cross checking to load plans
Ensuring all purchase order totals, delivery docket totals, load plan totals and receipt/POD totals agree
Processing of Orders (Invoice)
Invoicing all returned delivery dockets from customers
Following up all receipts/PODs not yet received
Batching invoices on weekly basis
Transmitting invoices to customers by EDI
Customer Service
Obtaining and investigating all customer claims by telephone
Dealing with customer queries
General Administration
Data entry
Filing and maintaining all paperwork
Dehiring all used crates online
Maintaining various control sheets used by Admin
Updating weekly price lists
Communicating all relevant information between departments internally and external customers

Person Specification
Educational Standards:

Leaving Certificate or equivalent
Work Experience & Qualifications:
Excellent computer skills and communication skills
Previous experience in a similar role
Good keyboard skills

Core Competencies:

Attention to detail and accuracy
Ability to work as part of a team and use one’s initiative
Special Circumstances:
Appreciation of shiftwork and weekend work
Access to own form of transport

All interested applicants should forward their CVs to Mark or call 01 647 2100 for more information.

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